Most HVAC equipment is expected to be operational for over 15 years, meaning several tenants could be responsible for maintenance. Because we track compliance throughout the equipment’s life span, it is vital to know who is responsible for maintenance at specific times. Keeping tenant rosters updated is key to ensuring that tenant compliance goes smoothly.
In Ravti, a vacancy is set by adjusting the move in and move out dates for a tenant. By moving out a tenant, the system can assume that the suite is vacant until a new tenant moves in. We highly recommend that updating all tenants with this lease information so that the system knows which tenant to properly email during compliance outreach.
Pro Tip: Setting the move out to a date in the future means you can be sure compliance outreach will be handled for the full length of the lease. Just set it and forget it!